During board meetings top-tier leaders gather to discuss and debate the strategic issues that face their organizations. These discussions have an impact on the direction of the organization and can affect everything from investor confidence to public opinion. This is why it’s vital for directors of boards to maximize the effectiveness and efficiency of their meetings. This article offers suggestions to conduct board meetings with the aim hack games of encouraging productive and engaging discussions.
Begin by welcoming and introducing board members to one another, especially when the participants are new to the group. This will help establish an open and collaborative boardroom, encourage participation, and assist in establishing good boardroom etiquette.
Begin and end the meeting promptly, as this shows respect for fellow directors’ time and discourages tardiness. This is particularly crucial when you are meeting online, where managing time can be a challenge.
Do not waste time on routine or trite items, like voting and committee reports. Limit these activities to 25 percent of your meeting time. You can use the remaining time discussing strategies and other important subjects.
Be clear about the method of making decisions during the meeting (consensus, voting, or another method). This will ensure that all board members know the processes for making decisions and are able to take part in meaningful discussions.
Get feedback from your board members on their satisfaction with how you conduct board meetings. You can do this by conducting informal conversations, or using polling tools and surveys. For example, you might inquire about whether the structure of the meeting and content allow for robust discussion, or ask them to evaluate the different aspects of a meeting on a numbered scale.