Email is a fast and convenient method for communicating with colleagues, customers, and other business associates. Security concerns arise when transferring confidential documents by email. Emails can be accessed and sent to the wrong recipients. This makes it difficult to safeguard confidential information. This can expose an organization to a variety of risks including reputational and legal damage.
When it comes to email security, the level you receive is determined by the email service you use and the degree to which you follow cybersecurity best practices. Certain services, such as Gmail and Office 365 provide built-in encrypted emails and attachments. Other services, like Proton Mail offer a peer-to-peer encryption solution that keeps your messages secure and private.
Another method of securing emails is by using the password-protected documents. This means that the person who receives the email must open a link within the email and enter the password in order to see the contents of the message. It’s a good idea to send the password to the recipient via secure channels like a text message or a phone call to ensure that the recipient can be assured that they have the password before opening the email.
Another alternative is to make use of an application for document workflow that will allow you to securely create documents, collaborate on, and share confidential documents. PandaDoc for instance, is quick and easy to use and offers an efficient method to erase sensitive information from documents such as emails, PDFs, and documents.