A board governance tool can simplify manual tasks, like collating meeting minutes and organizing agendas and minutes. It will also allow directors to share documents and discussion as well as track the progress of tasks and allow for legally binding electronic signature of board decisions. In addition it will aid in preparing boards for their next meeting by highlighting the issues that need to be addressed and giving access to reports and other pertinent information.
A good digital board management system will have features such as:
Boardbook’s portal for board members is a dynamic fully digital tool. It includes a meeting scheduler that can optimize attendance. The Chair and the CEO can set dates to issue papers, to hold meetings to present to the Board and to set an agenda. It also includes a document library, with the ability to store the meeting history and other vital documents in one location. It will also come with several communication tools such as chat and discussion boards 1:1 and groups channels for communication and an annotation tool that allows users to highlight and add comments to any uploaded file http://boardmeetingonline.blog/ to the board book.
Diligent, a cloud-based software solution can be used to manage all aspects of a meeting, which includes the collection of documents, the setting agendas, minutes, and the uploading board documents to a workflow prior to the meeting. Directors also have access to a private space where they can share and discuss documents. They can annotate files and upload personal notes, and communicate in a variety ways, such as 1:1 discussions with members or groups. It makes use of strong encryption in browsers to ensure the security of your information and meets strict security policies to reduce risk and keep your data secure.