Board portal software provides one place to securely store and share crucial information. It can also assist with all aspects of meeting management–from agenda creation and sharing to distribution of documents and real-time voting. Board portals also facilitate simple collaborative and flexible work that can be accessed from any device.
In addition to providing directors with speedy secure access to pertinent information, a top-of-the-line board portal is designed to make the board room more productive, allowing directors more time to engage in meaningful discussions and deliberations. This means cutting down on the amount southernboardroom.com of time spent on activities that are not critical to the board such as reviewing the physical board books or looking through email threads to find important information.
A good portal can provide the tools needed to aid boards in practicing better governance in less time, such as a comprehensive book-making function that makes it easy for board administrators to prep digital board packages in minutes and re-use templates from previous meetings. Additionally, a gen 3 portal makes it easier for board members to continue working between meetings, with agenda items being tracked and approved directly in the portal, and draft minutes that are automatically linked to relevant documents.
The best board portal for your organization requires careful consideration and evaluation of all options. We recommend engaging the key stakeholders (board members, IT personnel, and board administrators) early in the process to better understand their requirements and concerns. It is then possible to clearly communicate the benefits of an online portal to help support governance processes in your organisation and get buy-in. A good board portal should feature an intuitive user interface that is easy of use and accessibility by users with different capabilities in technology.