E signature technology can provide electronic signatures that are legal and equivalent to pen-and-ink signatures. It can be utilized by companies to automatize their process of signing documents and improve efficiency.
Digitally authenticated digital signatures provide cryptographic proof of a document’s authenticity. They prove that it was signed by the person declared and that it has not been altered. They can be verified by checking the public key of the signer with the digital certificate of the document. Certain eSignature software solutions utilize passwords, codes, or PINs to verify the identity of the signer. Other solutions, such as DocuSign’s, utilize private and/or public keys to create a process of authentication.
While eSignature technology isn’t perfect, they offer significant security benefits that assist businesses in meeting regulatory requirements. Using an e-signature solution that provides contextual records of the document’s history can be especially helpful in creating a record that has value and is legally binding. This can include the details of who has verified the authenticity or trust route of a signature.
In addition to increasing efficiency Implementing e-signature technology can also help companies reduce costs by removing paper and postage expenses. However, a company must be prepared for the typical reluctance of team members to accept the latest technology. Leaders must be ready to advocate for and educate colleagues about the advantages of electronic signature technology to ensure that they are able to adopt it. Once employees are convinced it’s simple to make the shift to a more efficient method of getting business done.
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