A virtual meeting is a video chat or conference call session that is conducted over the internet using a videoconferencing software. This type of meeting, which is often referred to as Zoom however, is actually a broad concept that covers other popular platforms such as Microsoft Teams and Google Hangouts. Virtual meetings enable people from different locations to connect via audio and video, cutting down on travel expenses and enabling participants to work together no matter their place of residence.
The aim of virtual meetings is to exchange ideas and discuss an issue whether it’s an internal company-wide discussion or a collaborative workshop with an individual client. The most important thing is to keep the discussion focused to make sure it’s efficient and effective. The most productive meetings have a clear purpose and agenda, so everyone knows what they’re supposed to be doing.
To keep the attention of participants it’s essential to have a lively speaker or moderator that keeps the discussion in the right direction. Inviting attendees to the meeting in advance is an excellent way to ensure that attendees are ready and available for the meeting. The last thing you want is that your virtual meeting be an unnecessary waste of time and resources. To avoid this, ensure you use a meeting platform that provides high-quality audiovisuals. Also, to stop the re-sending of emails when finding a suitable time, you can make use of tools such as Doodle that allow people to make their availability known quickly.