Board meetings are where important decisions are taken — it’s not uncommon for a company’s whole management structure to be determined through a vote in a board meeting. So, there’s much riding on the quality of your board’s minute, so it’s important to understand how to use minutes as efficiently and precisely as possible.
It’s easier for the person who is taking the minutes to keep track of the discussion if they have an outline or template that reflects the agenda. It is also useful to keep a record of participants, to ensure that everyone can be checked https://powerboardroom.com/solutions-that-will-be-gained-with-virtual-data-room/ as they arrive. This will help save time and make it simpler to compile the finalised minutes of the board after the meeting.
Another important tip is to avoid getting too personal. It is best to keep the minutes neutral and not discuss personal disagreements or arguments as well as political opinions or idle chat. Do not discuss the personal lives of members or any stories which aren’t relevant to business.
It is important to document all votes and the person who made the motion, who seconded it, the exact wording and if the motion was approved. It is also recommended to record the number of that yeas and nays were voted as well for any abstentions, votes or votes against. This will be useful in the event of any future legal challenges.