A data room is a secure environment where confidential files from business can be shared with investors, partners and other stakeholders. It comes with features like watermarking, auditing, as well as the ability to control access in granular ways. When choosing a data room vendor, take note of the kinds of security it offers and whether it can support the files that your team is using.
Some providers also provide extra security features like auto-indexing or fence view. Additionally, you should look for a service that allows you to sync the contents of your FTP, desktop or other storage sources to the data room for quick and easy organization. Find out whether the data space has a multilingual search tool and OCR to search text within images and PDF documents.
It is also crucial to determine if the selected provider can redact specific fragments or the entire content of the document. This feature can help to protect your private information by removing all personal information from images and PDFs.
The best VDR providers provide extensive reporting and analytics features that allow you to monitor the activities in your virtual data room. Look for a solution that can track automatically all file uploads, downloads and views as well as allow you to build custom reports based on these activities.
A free trial is another option you should look for. It lets you try premium features like data uploading, collaborative features that are innovative and security features without committing upfront. iDeals provides a trial of 30 days that allows unlimited preparation time, two administrators 500 MB of storage space, file encryption and dynamic watermarking and basic digital rights management system.