Board portals are online systems designed to facilitate the process of scheduling, recording and governing meetings between the directors and management team of an organization. They remove the need for physical books for the board or FedEx delivery services, and also eliminate the need for endless emails. Instead, they offer a single source of information which can be accessed from any time, on any device connected to the internet.
They provide secure remote access to members with features such as synchronized calendars and agenda management. Board members can also edit and share documents, keep track of actions and make decisions. They can then focus on strategic discussions and not operational meetings. The easier it is to use, the more likely you will be to see your board adopt a board portal. It is also essential to select the one that provides an unconditional money-back guarantee.
Choosing the right provider for your company can be a daunting task. You should look for a reputable brand in the industry that has high scores and positive reviews from independent review sites for software. The best providers offer an opportunity to free trial their software so that you test their software before making the purchase.
Find a board portal advocate and ask them to help you transition. Schedule training sessions and communicate them to all board members. Consider offering a range of dates and times to ensure that technology-challenged board members can attend. At the beginning that is the beginning of the process, board portal champions will be available to assist with technical issues, such as creating folders and bookmarks, and defining personal preferences.
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